ClinicPro - Multiple Clinic Management System with Odontograms & AI Analysis - SaaS & Multi Tenancy

NEW : DOC CLINIC

We will be releasing a new mini project to manage the clinic, and the price will increase.

If you purchase the product before the release, you will get it at the current price.

Bright Smiles Dental: Demo

FreshMart: Demo

EasyMart: Demo

Easy Steps – ClinicPro Server Setup Guide

Stripe Payment Gateway

Odontograms

AI Powered Test Report Analysis

Compare Test Reports in Seconds – with AI Intelligence

AI Dental X-ray & Reports Analysis

ClinicPro: All-in-One Clinic Management System | EHR & Billing Software

Discover ClinicPro, the ultimate HIPAA-compliant clinic management system. Streamline appointments, billing, and patient records with our all-in-one medical practice software. Get a demo today!

Are you struggling to manage patient appointments, streamline billing, and maintain HIPAA compliance in your growing healthcare practice? ClinicPro is the revolutionary clinic management software designed to automate your operations, enhance patient care, and boost your clinic’s profitability. Our all-in-one platform combines a powerful Electronic Health Record (EHR) system, robust billing, and intuitive scheduling into a single, secure solution.

Project Overview: A Modern Solution for Healthcare

ClinicPro is a comprehensive, HIPAA-compliant clinic management and Electronic Health Record (EHR) platform designed for modern healthcare practices. The system combines a public-facing patient portal with a sophisticated multi-role dashboard to streamline clinic operations, improve patient outcomes, and drive operational efficiency. It serves as a central hub for all clinical, administrative, and financial activities.

Who is ClinicPro For?

Our platform is meticulously designed for every member of a healthcare organization:

• Healthcare Providers: Doctors, Nurses, and Specialists who need quick access to patient records and medical histories.
• Administrative Staff: Receptionists, Clinic Managers, and Accountants who handle scheduling, billing, and daily operations.
• System Administrators & Clinic Owners: IT staff and stakeholders who require oversight, security control, and performance analytics.
• Patients: Individuals seeking a seamless experience for booking appointments and accessing their health information via a secure patient portal.

Core Purpose & Goals

• Digitize and automate manual clinic operations to save time and reduce errors.
• Improve patient care with a comprehensive, easily accessible digital medical record system.
• Streamline appointment scheduling, billing, and insurance claim processes.
• Provide data-driven insights for operational and financial optimization.
• Ensure best-in-class data security and full HIPAA compliance.

Why Choose ClinicPro? The Competitive Advantage

• Boost Clinic Efficiency: Automate repetitive tasks from appointment reminders to payroll, freeing up your staff to focus on patient care.
• Enhance Patient Satisfaction: Offer patients the convenience of online appointment booking, a secure patient portal, and automated reminders.
• Maximize Profitability: With integrated billing, invoice tracking, and financial reporting, you can reduce revenue leakage and make informed financial decisions.
• Ensure Bulletproof Security & HIPAA Compliance: Protect sensitive patient data with role-based access, JWT authentication, and end-to-end security protocols.
• Scale with Confidence: Whether you’re a single-doctor practice or a multi-department clinic, ClinicPro’s scalable architecture grows with you.

Key Modules & Features

User Roles Management

Our robust Role-Based Access Control (RBAC) system ensures that staff can only access the information relevant to their job, enhancing security and simplifying workflows.

• Multi-role authentication system
• Role-based dashboard customization
• Permission-based feature access
• Staff department assignments
• Performance tracking by role

Dashboard System (Role-Specific)

Get an at-a-glance overview of your most important metrics with dashboards tailored to each user role.

• Admin Dashboard: System overview, financial KPIs, user management
• Doctor Dashboard: Patient list, appointments, prescription management
• Receptionist Dashboard: Daily appointments, check-ins, billing queue
• Nurse Dashboard: Patient care tasks, inventory alerts, test results
• Staff Dashboard: Department-specific workflows and tasks

Patient Management & CRM

Go beyond simple data entry. Our patient management module provides a 360-degree view of every patient, acting as your clinic’s healthcare CRM.

• Comprehensive patient profiles with demographics
• Medical history tracking and allergies management
• Digital medical record system (EHR functionality)
• Insurance details and verification
• Patient search and filtering capabilities

Appointments Scheduling Software

Eliminate double bookings and no-shows with our intelligent appointment scheduling software.

• Smart calendar with drag-and-drop interface
• Multi-doctor scheduling with conflict detection
• Automated SMS/Email appointment reminders
• Real-time availability checking
• Appointment status tracking (scheduled, completed, cancelled, no-show)

Medical Billing & Invoices

Simplify your revenue cycle with our integrated medical billing software module.

• Automated invoice generation from appointments
• Multiple payment method support (cash, card, insurance)
• Insurance claim processing workflow
• Financial reporting and analytics

Doctors Management

• Doctor profiles with specializations
• Schedule and availability management
• Department assignments
• Performance metrics and patient load tracking
• Integration with appointment system

Staff Management

• Employee profiles and contact information
• Department-based organization
• Role and permission assignment
• Staff scheduling and shift management
• Performance tracking and evaluation

Leads Management

• Potential patient inquiry tracking
• Lead source identification and conversion tracking
• Follow-up scheduling and notes
• Lead-to-patient conversion workflow
• Marketing campaign effectiveness tracking

Medical Records (EHR)

• Comprehensive medical history documentation
• Vital signs recording and tracking
• Diagnosis and treatment plans
• Medication and allergy management
• Medical document attachment support
• Doctor notes and observations

Inventory Management

• Medical supplies and equipment tracking
• Real-time stock level monitoring
• Automated low stock alerts and reorder points
• Expiry date tracking with alerts
• Supplier management and purchase orders
• Usage analytics and forecasting

Payroll Management

• Employee salary and wage management
• Automated payroll calculations
• Department-wise budget tracking
• Staff performance-based compensation
• Tax calculation and compliance
• Payroll reporting and analytics

Reports Module

• Financial Reports: Revenue, expenses, profit analysis
• Patient Reports: Demographics, visit history, treatment outcomes
• Appointment Reports: Scheduling efficiency, no-show rates
• Staff Reports: Performance metrics, attendance tracking
• Inventory Reports: Stock levels, usage patterns, cost analysis
• Custom Dashboard: Configurable KPI widgets and charts

Authentication & Authorization

• JWT-based secure authentication
• Multi-factor authentication support
• Role-based route protection
• Session management and timeout
• Password security policies
• Audit logging for security compliance

Advanced System Modules

Department Management

• Department organization and hierarchy
• Budget allocation and tracking per department
• Department head assignments and management
• Location and contact information management
• Performance analytics by department

Services Management

• Medical services catalog with detailed descriptions
• Dynamic pricing management and service packages
• Department-based service assignments
• Service booking and availability management
• Performance metrics and revenue tracking per service

Laboratory Integration

• External lab vendor management and contracts
• Automated test ordering workflow
• Test result tracking and notification system
• Reference value management and alerts
• Quality control metrics and vendor performance

Test Reports Management

• Comprehensive test result documentation
• Reference range tracking and abnormal value alerts
• Automated report generation and distribution
• Test methodology and sample type management
• Integration with lab vendor systems

Training Center

• Role-based training modules and curricula
• Interactive learning content and assessments
• Progress tracking and certification management
• Comprehensive knowledge base and documentation
• Training effectiveness analytics

Technologies Used

ClinicPro is built on a modern, secure, and scalable technology stack to ensure reliability and performance.

Frontend Stack

• Framework: React 18.3+ with TypeScript
• UI Components: Radix UI with Tailwind CSS 3.4+
• State Management: TanStack React Query
• Charts: Recharts

Backend Stack

• Runtime: Node.js with Express.js 4.18+
• Database: MongoDB with Mongoose ODM 8.15+
• Authentication: JWT (JSON Web Tokens)
• Security: bcryptjs, Helmet, CORS, Rate limiting

Development & Deployment

• Containerization: Docker with Docker Compose
• Testing: Vitest framework

Frequently Asked Questions (FAQ)

What is a clinic management system?

A clinic management system (CMS) is a software solution that helps healthcare practices automate their daily operations. This includes tasks like appointment scheduling, patient record management (EHR/EMR), medical billing, inventory tracking, and reporting. The goal is to increase efficiency, reduce administrative burden, and improve patient care.

Is ClinicPro an EHR or EMR system?

ClinicPro is a comprehensive clinic management system that includes full Electronic Health Record (EHR) functionality. While an EMR (Electronic Medical Record) is a digital version of a patient’s chart from a single practice, an EHR is more comprehensive, designed to be shared across different healthcare providers, thus providing a more holistic view of a patient’s health.

How does ClinicPro ensure HIPAA compliance?

We take security and compliance seriously. ClinicPro is designed with HIPAA guidelines at its core, featuring role-based access control (RBAC), secure JWT authentication, data encryption in transit and at rest, and detailed audit logs to track access to sensitive patient health information (PHI).

Can this software be customized for my specialty clinic (e.g., dental, physiotherapy)?

Yes. ClinicPro’s modular design allows for customization. Key modules like Services Management, Patient Records, and Billing can be adapted to fit the specific workflows and terminology of different medical specialties. Contact us to discuss your specific needs.

Ready to Transform Your Practice?

Stop juggling spreadsheets and outdated software. See ClinicPro in action. Schedule a personalized demo today and discover how our all-in-one clinic management system can help you improve patient care, streamline operations, and boost your bottom line.

Change Log

July 3, 2025

• API rate limit increased to fix the CORS issue.
• Added conditions on the Invoice data in the Payments module in React JS.

July 18, 2025

• Updated EditPrescriptionModal and PrescriptionDetailModal to display ‘Unknown Patient’ and ‘N/A’ for missing patient data, improving user clarity.
• Refactored Billing, Invoices, Payments, and AppointmentApi to handle null patient objects gracefully, ensuring consistent messaging for unknown patients and doctors.
• Improved utility functions for patient display and email retrieval to return default values when patient data is unavailable.

July 24, 2025

New Module Added: AI-Powered Dental X-ray Analysis System

• Integration with Google Gemini 2.5 Pro for automated dental X-ray interpretation.
• Includes full frontend (React + TypeScript), backend API (Node.js + Express), MongoDB integration.
• Features: drag-and-drop uploads, real-time progress tracking, custom prompts, report exports, and a detailed analysis dashboard.
• Fully mobile responsive, secure, and easy to integrate into existing systems.

August 1, 2025

Enhancements & Fixes:

• S3 Avatar Upload: Added S3 avatar upload functionality and updated user model.
• AI X-ray Analysis: Updated role access and enhanced appointment handling.
• UI Refactoring: Refactored SettingsModal and DoctorDashboard for better usability.
• Financial Features: Enhanced billing, invoices, and payments with monthly revenue display.
• Payroll Management: Refactored UpdateSalaryModal with better UI and functionality.
• Schedule Management: Enhanced ManageScheduleModal and related components.
• Staff Management: Added payroll data fetching and salary calculations.
• Invoices & Payroll: Refactored components for improved UI.
• Payment Modal: Added ViewPaymentModal for payment details.
• UI Cleanup: Removed “Mark as Paid” button, New Appointment Modal, and redundant pharmacy actions.
• Training System: Refactored for improved data handling.
• Settings Cleanup: Removed Settings page and related components.
• User Management: Enhanced role management and profile API interactions.
• Avatar Features: Added profile enhancements and avatar management.
• TopBar Cleanup: Removed Google Translate integration.

August 10, 2025

Update:

• Multi-clinic Support: Major architectural update with data isolation.
• Code Cleanup: Removed unused components and features.
• User Experience: Improved demo user handling and role-based access.
• Infrastructure: Better DB connections, S3 integration, and error handling.
• Security: Cookie-based session management and clinic-specific access controls.

New Feature: Odontogram Complete Dental Records Management Solution

• Interactive visual tooth chart with complete CRUD operations.
• Role-based access control (Admin/Doctor/Receptionist).
• Advanced filtering, sorting, and multi-format export.
• Full dental history tracking.

August 13, 2025

Update:

• Implemented full role/permission system with frontend integration.
• Added expense and performance management modules.
• Introduced multilingual support with i18next and language selector.

August 16, 2025

Update: AI Test Analysis & Comparison System

• AITestAnalysis Component (1,512 lines): Interface for uploading and analyzing medical test reports.
• AITestComparison Component (1,218 lines): Side-by-side comparison system for multiple reports.
• Enhanced API services with 282+ lines of new integration code.
• Updated navigation with new sidebar links for AI features.
• Robust file upload validation and progress tracking system.

August 24, 2025

Backend

Update: Update currency support across models and routes

• Added Nigerian Naira (NGN) and Vietnamese Dong (VND) to the list of supported currencies in the Clinic, Settings, and User models, along with relevant validation routes.
• Updated the SUPPORTED_CURRENCIES object in the currency utility to include details for NGN and VND, enhancing currency management capabilities.

Frontend

Update: Enhance localization and internationalization support across the application

• Added new translations for terms and messages related to AI test report analysis and patient management in multiple languages, including Arabic, English, Spanish, French, Hindi, Vietnamese, Polish, Portuguese, and Hausa.
• Updated locale files to ensure consistency in terminology and improve user experience across different languages.
• Integrated translation functions in various components and modals to support dynamic text rendering, enhancing accessibility for diverse user bases.
• Improved error handling messages and user prompts to be translatable, ensuring a seamless experience for users in different locales.
• Enhanced the LanguageSelector component to include Hausa, expanding language options for users.

August 24, 2025

Backend

Update: Implement Stripe payment integration with new routes and models

• Added Stripe payment functionality, including the creation of payment links and handling of webhooks.
• Introduced StripeService for managing interactions with the Stripe API, including customer creation, payment link generation, and refund processing.
• Updated Payment model to include Stripe-specific fields and modified validation to support new payment methods.
• Created new routes for Stripe payment operations, including creating payment links, verifying sessions, and handling refunds.
• Enhanced PaymentController with methods for managing Stripe payments and retrieving payment link details.
• Updated environment configuration to include Stripe secret keys for secure API access.
• Improved error handling and logging for payment operations to facilitate troubleshooting.

Frontend

Update: Add payment processing features with Stripe integration

• Introduced new payment success and cancellation pages for handling Stripe payment outcomes.
• Implemented CreatePaymentLinkModal for generating secure payment links for patients.
• Enhanced Payments page to include functionality for creating and managing Stripe payment links, along with displaying payment statistics.
• Integrated payment API service to support Stripe payment link creation, verification, and refund processes.
• Updated UI components to improve user experience during payment interactions, including loading states and error handling.
• Added new types and interfaces for payment-related data structures to ensure type safety across the application.

August 24, 2025

Backend

Update: Implement Stripe payment integration with new routes and models

• Added Stripe payment functionality, including the creation of payment links and handling of webhooks.
• Introduced StripeService for managing interactions with the Stripe API, including customer creation, payment link generation, and refund processing.
• Updated Payment model to include Stripe-specific fields and modified validation to support new payment methods.
• Created new routes for Stripe payment operations, including creating payment links, verifying sessions, and handling refunds.
• Enhanced PaymentController with methods for managing Stripe payments and retrieving payment link details.
• Updated environment configuration to include Stripe secret keys for secure API access.
• Improved error handling and logging for payment operations to facilitate troubleshooting.

Frontend

Update: Add payment processing features with Stripe integration

• Introduced new payment success and cancellation pages for handling Stripe payment outcomes.
• Implemented CreatePaymentLinkModal for generating secure payment links for patients.
• Enhanced Payments page to include functionality for creating and managing Stripe payment links, along with displaying payment statistics.
• Integrated payment API service to support Stripe payment link creation, verification, and refund processes.
• Updated UI components to improve user experience during payment interactions, including loading states and error handling.
• Added new types and interfaces for payment-related data structures to ensure type safety across the application.

September 3, 2025

Frontend

Update: Add tooth images and enhance ToothChart component

• Introduced new tooth images (1.png to 32.png) for visual representation in the application.
• Updated the ToothChart component to utilize the new ToothImage component, improving the display of tooth conditions.
• Refactored the rendering logic to include overlays for different tooth conditions, enhancing user interaction and visual feedback.
• Improved styling and accessibility features for better user experience.

September 21, 2025

Frontend

Update: Refactor AI Test Report routes and Sidebar entries

• Commented out the AI Test Report Analysis and Comparison routes in App.tsx to temporarily disable access.
• Updated Sidebar component to comment out corresponding entries for AI Test Report Analysis and Comparison, ensuring consistency in navigation.
• Enhanced error handling in AddLabVendorModal to provide more detailed feedback on API errors, improving user experience.
• Modified LabVendorApi to throw errors with a structured response format, aiding in better error management.
• Updated tenant API base URL to use a more descriptive environment variable.

Backend

Update: Enhance multi-tenancy support in controllers

• Updated DepartmentController, ExpenseController, PaymentController, ServiceController, and UserController to include tenant_id in various database queries and data handling, ensuring proper data segregation across tenants.
• Modified autoPermission middleware to skip checks for specific public user endpoints, improving accessibility while maintaining security.
• Improved overall consistency in handling tenant context across multiple controllers, enhancing the application’s multi-tenant architecture.

October 08, 2025

Backend

Update: Enhance error messages in autoPermission middleware for clarity

• Updated the autoPermissionGuard function to return more informative and user-friendly responses when permission checks fail.
• New messages clearly explain why access was denied and guide users to contact their administrator to request permission changes or role updates.
• Improves developer and end-user experience by reducing ambiguity in permission-related errors and making next steps obvious.
• Kept existing permission logic intact — only the response text and status messaging were improved.

October 11, 2025

Frontend Tasks

Major Features & Improvements:

• Subscription Management System Implementation
• Files Added/Modified: 23 files, 5,733 insertions
• New Components:
• AdminPaymentMethods.tsx – Payment method management
• Plans.tsx – Subscription plan management
• Subscriptions.tsx – Subscription overview and management
• Transactions.tsx – Transaction history and management
• Dialog Components:
• AddPaymentMethodDialog.tsx – Adding new payment methods
• CancelSubscriptionDialog.tsx – Subscription cancellation flow
• CreatePlanDialog.tsx – Creating new subscription plans
• CreateSubscriptionDialog.tsx – New subscription creation
• DeletePlanDialog.tsx – Plan deletion confirmation
• EditPlanDialog.tsx – Plan modification interface
• API Integration: stripeApi.ts – Stripe payment integration
• UI Updates: Enhanced SuperAdmin sidebar and navigation
• Code Quality & Refactoring
• File: SuperAdminDashboard.tsx
• Changes: Improved code readability and structure (33 insertions, 18 deletions)
• Configuration Updates
• File: Login.tsx
• Changes: Updated login link to point to new clinic website
• Environment: Added Stripe publishable key configuration

Bug Fixes & Enhancements:

• AI Test Report Access
• File: App.tsx
• Changes: Refactored routes to enable proper access to AI test reports
• Clinic Context Integration
• File: XrayAnalysis.tsx
• Changes: Integrated clinic context for better multi-tenancy support
• UI/UX Improvements
• Files: 11 files modified
• Changes:
• Enhanced Sidebar component functionality
• Updated various modal components (Prescription, Odontogram)
• Environment configuration improvements
• Login component refinements

Backend Tasks

Major Features & Implementations:

• Stripe Payment System Integration
• Files Added/Modified: 15 files, 3,160 insertions
• New Controllers: StripeController.ts – Complete Stripe payment handling
• New Models:
• StripeTransaction.ts – Transaction tracking
• SubscriptionPlan.ts – Plan management
• TenantSubscription.ts – Tenant-subscription relationships
• New Middleware:
• enhancedAuth.ts – Enhanced authentication
• subscriptionAuth.ts – Subscription-based authorization
• New Services: subscriptionService.ts – Subscription business logic
• API Routes: stripeRoutes.ts – Complete Stripe API endpoints
• Payment Method Optimization
• File: stripeController.ts
• Changes: Removed explicit payment method type for automatic detection

Multi-Tenancy Enhancements:

• Tenant-Based Permissions System
• Files: 8 files modified, 353 insertions
• Controllers Updated:
• permissionController.ts – Tenant-aware permissions
• roleController.ts – Tenant-specific roles
• Models Enhanced:
• Permission.ts – Multi-tenant permission structure
• Role.ts – Tenant-scoped roles
• Seeders Updated: Complete overhaul of permission and role seeders
• User Management Improvements
• Files: userClinicController.ts, userController.ts
• Changes: Enhanced tenant-based role assignments and user management
• Data Seeding Updates
• File: userSeeder.ts
• Changes: Updated to include tenant_id in role lookups for better multi-tenancy

Feature Enhancements:

• X-ray Analysis Multi-Tenancy
• File: xrayAnalysisController.ts
• Changes: Integrated tenant context for proper data isolation
• Lead Management Enhancement
• File: leadController.ts
• Changes: Added tenant_id support for multi-tenant lead tracking
• Error Handling Improvements
• File: autoPermission.ts
• Changes: Enhanced error messages for better debugging and user experience

October 28, 2025

Major Features & Improvements:

• Patient Dashboard & Access Enhancements
• New Component:
• PatientDashboard.tsx – Allows patients to view their appointments, prescriptions, and invoices.
• Routing Updates:
• Modified login flow to redirect patients directly to their dashboard after successful login and clinic selection.
• AddPatientModal Enhancements:
• Added new options to enable patient portal access.
• Implemented password validation for secure patient access setup.
• EditItemModal Enhancements:
• Added support for password fields when updating patient profiles.
• AuthContext Modifications:
• Included patient role and permissions for better access control across the system.
• Demo Environment Improvements:
• Updated demo user handling to include patient role support, ensuring consistent demo experience.